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SharePoint is a web-based collaborative software developed by Microsoft Corporation. This Software helps you to store, manage, share, and access important information from any device. However, SharePoint has some limitations, like complicated setup and maintenance. It also has poor search capability.
Here is a list of Collaboration tools which are Top SharePoint Alternatives & competitors. This SharePoint alternatives list comprises both Commercial (Paid) and Open-source (Free) tools with their popular features, pros, cons, and website links:
Best Alternatives to SharePoint [Open Source/ Paid]5.0
Supported Platforms: Windows, Mac, iPhone, Android, and Web
Integration: Microsoft Teams, Dropbox, Slack, Zapier, Google Drive, etc.
Free Trial: Forever Free Plan
Features:
It allows you to collaborate with other people.
It can automate your daily work.
This SharePoint alternative allows you to track your work progress.
It enables you to work remotely.
Helps you to bring your team together, anywhere, and anytime.
It provides a map view for location-based collaboration projects.
Offers AES-256 encryption
Export your reports in Excel, and CSV
Visualize your project using various views like Chart, Kanban, Form, and Table
Free plan offers 5 GB storage, and 2 Users
Provides instant notification via Email, and Desktop
Offers drag & drop, custom reports, centralized workspace, charts, and time tracking
Seamlessly integrates with Outlook, Microsoft Teams, Dropbox, Slack, Zoom, Google Calendar, Excel, and Zapier
Offers pre-built templates for Marketing, Project Management, Sales & CRM, Design, Software Development, and HR
Provides project management status like Add, Edit, and Done
Offers Collaboration, Productivity, Views and reporting, Security & privacy, Administration & control, Automations, and Analytics
It provides customer support via Contact form
Supported Platforms: Windows, Mac, iPhone, Android, and Web
Price: Plans start at $8 a month. 18% Discount on Yearly Payment.
Free Trial: Life Time Free Basic Plan
👍 Pros 👎 Cons
Allows your team to create stunning text documents. Adding an additional number of users costs you extra money.
It offers highly customizable workflows. The subtask addition process can be difficult.
It provides a map view for location-based projects.
Monday is one of the most customizable and user-friendly tools available. It’s the best choice if you are looking for flexible task management and a team collaboration tool that fits different teams in any organization. And to add, it has an amazing mobile app that works well for remote teams.
Life Time Free Basic Plan
4.9
Supported platforms: Windows, Mac, Linux, iOS, Android, Web
Integration: Google drive, GitHub, Bitbucket, Cloud, etc.
Free Trial: Forever Free Plan
Features:
It allows you to filter and search for the desired task with ease.
You can sync with Google Calendar.
Helps you to collaborate with other people.
Offers AES-256, and 2FA encryption
Export your reports in Excel, and CSV
Visualize your project using various views like List, Board, Calendar, Doc, and Chat
Free plan offers 100MB storage, and Unlimited Users
Provides instant notification via Email, and Desktop
Offers drag & drop, custom reports, centralized workspace, charts, and time tracking
Offers pre-built templates for Creative & Design, Engineering & Product, Finance & Accounting, HR & Recruiting, IT, Marketing, and Operations
Provides project management status like Active, Done, and Closed
Offers Automations, Whiteboards, /Slash Commands, Reminders, Proofing, Goals, and White Label
It provides customer support via Email, Chat and, Contact form
Supported Platforms: Windows, Mac, Linux, iOS, Android, Web
Price: Plans start at $9 a month. 45% Discount on Yearly Payment.
Free Trial: Life Time Free Basic Plan
👍 Pros 👎 Cons
It offers a freemium plan for basic services. Reporting features are not so great.
Provides a customer-centric approach. Not an ideal project management tool for individuals.
Offers a highly efficient dashboard view.
Good customer support.
Life Time Free Basic Plan
Smartsheet is a SharePoint Alternatives software that is widely used for project management. It offers exceptional business process management. It also allows you to align and execute a better, faster, and cost-effective process.
Smartsheet
4.8
Supported platforms: Web
Integration: Slack, Tableau, JIRA, etc
Free Trial: 30 Day Free Trial
Visit Smartsheet
Features:
Smartsheet allows automating actions using simple rules.
It helps you integrate with the enterprise tools and apps you are already using.
It helps to simplify budget and planning.
It offers administrator controls that help users to manage and audit access, ownership, and usage.
SmartSheet founded in 2000
Offers AES-256, and TLS 1.2 encryption
Export your reports in PDF, HTML, Excel, and CSV
Visualize your project using various views like Gantt, Grid, Card, and Calendar
Free plan offers 500 MB storage, and 1 User
Provides instant notification via Email, and Desktop
Offers custom reports, charts, and Time Tracking
Seamlessly integrates with AWS, okta, DocuSign, Workplace, salesforce, Microsoft, Slack, Webex, Brandfolder, and Tableau
Offers pre-built templates for Retail, Entertainment and Hospitality, Construction and Engineering, Technology, Finance/Financial, Nonprofit, Manufacturing, and Telecommunications
Provides project management status like Hold, In Progress, Not Started, Complete, and Canceled
Offers Secure, Scalable, Unified, User driven, Adaptable, Automated workflows, Security & Enterprise Control, and Collaborative
It provides customer support via Chat, Phone, and Contact form
Supported Platforms: Web, Android and iOS
Price: Plans start at $9 a month. 28% Discount on Yearly Payment.
Free Trial: Life Time Free Basic Plan
👍 Pros 👎 Cons
It offers a variety of plans and packages that can be easily scaled and customized for any business need. The activity log is limited compared to other project management tools.
Easy integrations with Slack, DocuSign, Google Docs, Microsoft Teams, Outlook, Dropbox, Adobe Creative Cloud, etc. Very steep learning curve.
Why should you choose Smartsheet?
Smartsheet covers all your basic project management needs. You can easily track and manage tasks, milestones, workflows, and internal communication. Next to that, you can track your projects in many views; calendar, Gantt charts, and Kanban views are all included. If you like Microsoft Office 365, this is your product of choice!
Life Time Free Basic Plan
Revver is a SharePoint Alternatives software that enables you to import documents in one place. It uses a centralized solution for all your documents. This tool streamlines everyday tasks to increase the productivity of the employees.
It enables you to sign a contract with eSignature. This app allows you to share encrypted files with other people. It uses Zonal OCR for automated form filling.
Revver
4.7
Supported Platforms: Android, and iOS
Integration: DocuSign, Salesforce, Office, Active Directory
Free Trial: 10 Days Free Trial
Visit Revver
Features:
It allows you to set a complex password to your document.
You can track the document version with ease.
This cloud document management enables you to instantly retrieve a file.
Enables you to schedule a free demo.
This software has excellent customer reviews.
Revver founded in 2001
Offers AES-256 encryption
Export your reports in PDF, Excel, and CSV
Free plan offers 1 User
Provides instant notification via Email, and Desktop
Offers drag & drop, custom reports, centralized workspace, charts, and time tracking
Seamlessly integrates with DocuSign, Salesforce, Office, make and Active Directory
Offers pre-built templates for Accounting, Banking, Financial, Business, Human Resources, Insurance, and more
Provides project management status like Inprogress, and completed
Offers Role-Based Security, Audit Trail, Systematic File Versioning, Guest Editor Access, Full API Access, and more
It provides customer support via Phone, Email, Contact Form and Chat
Supported Platforms: Android, and iOS
Price: Request a Quote from Sales
Free Trial: 10 Days Free Trial
👍 Pros 👎 Cons
User friendly Lack of training materials
Highly secure Unable to edit online
Integrate with several third-party tools
Unique file management features
10 Day Free Trial
Google Workspace is a collection of cloud-based, collaboration, and productivity site developed by Google. This tool provides file management through mobile in order to keep your data safe in case the device is lost. Google Workspace offered a 14-day free trial.
Google Workspace
4.6
Supported Platforms: Windows, Mac OS, Linux, Android and iOS
Integration: Microsoft Teams, Dropbox, Slack, Zapier, etc.
Free Trial: 14 Days Free Trial
Visit Google Workspace
Features:
You can use shared calendars to check when other people are available and arrange meetings with email invites.
It protects your organization’s data with security options such as single sign-on and 2 step verification process.
Google Workspace founded in 2006
Offers AES-256 encryption
Export your reports in XML, JSON, PDF, CSV and Excel
Visualize your project using various views like List, Task, Table, Calendar, Kanban and Timeline
Provides instant notification via Email, and Desktop
Offers drag & drop, custom reports, centralized workspace, charts, and time tracking
Provides project management status like Inprogress, and completed
Offers pre-built templates for Slack, SAP, Unito, Hive, Jira and Groove
Free plan offers 1 User
Offers Two-step verification, Access transparency, Endpoint management, Group-based policy controls, and more
It provides customer support via Email, and Chat
Supported Platforms: Windows, Mac OS, Linux, Android and iOS
Price: Plans start at $1.53 a month.
Free Trial: 14 Days Free Trial
👍 Pros 👎 Cons
Easy to use No desktop tools for productivity
Cutting-edge enterprise security Compared to Office 365 less features
Bundle of productivity-boosting apps
Easy admin governance
Easy to share files
Visit Google Workspace
14 Day Free Trial
Confluence is an open-source tool that helps your team to do their work together. You can connect people and ideas to complete your work.
Features:
You can create better-looking pages by using any handy template
Page labels for organization
Offers real-time notifications
It has search filters that ensure that your content is always easy to find.
Track, and manage your projects in Jira tool and note all your requirements in Confluence.
Confluence founded in 1991
Offers AES-256 encryption
Export your reports in Word, HTML, PDF, CSV, Excel and XML
Visualize your project using various views like List, Table, Task, Calendar, Timeline and Matrix
Free plan offers 2 GB storage, and 10 Users
Provides instant notification via Desktop, email, and push
Offers drag & drop, custom reports, centralized workspace, charts, and time tracking
Seamlessly integrates with Bitbucket, Circle CI, Codefresh, Confluence, Datadog, Drone and Dynatrace
Offers pre-built templates for Project management, Strategic planning, Human resource, Partners, Business Strategy, and more
Provides project management status like Inprogress, and completed
Offers Break down team silos, Turn conversations into action, Organize everything in one place, and more
It provides customer support via Phone and Contact form
Supported Platforms: Android, and iOS
Price: Plans start at $5.75 a month.
Free Trial: 14 Days Free Trial
👍 Pros 👎 Cons
Easy to setup Expensive premium plan
Integration with Jira
Interface is more user-friendly and intuitive
Good search function
14 Day Free Trial
Bit.ai is a smart document management system that helps firms to organize knowledge by projects, teams, and departments. This tool enables you to create unlimited number of workspaces without any hassle.
Features:
It helps you to get useful information of documents.
You can run analysis report on any document.
This cloud document management software enables you to manage user roles and permissions.
Bit.ai allows you to customize workflow.
It supports 100+ file formats.
Bit.Ai founded in 2023
Offers AES-256, and TLS encryption
Export your reports in PDF, Excel, and CSV
Visualize your project using various views like List, Table, Task, Timeline and Grid
Free plan offers 1 GB storage, 5 User
Provides instant notification via Email, and Desktop
Offers drag & drop, centralized workspace, charts, and time tracking
Seamlessly integrates with Tableau, Chartblocks, Amcharts, Box, Dropbox, Smartsheet, Airtable, Github, Pastebin, Lucidchart, MIro and Figma
Offers pre-built templates for Design, Education, Human Resources, Management, Marketing, Product, and more
Provides project management status like Inprogress, and completed
Offers Customizable Workflow Solutions, Digital Content Management, Smart Bit Document Editor, End-to-End Bit Document Sharing, Custom
Document Branding, and more
It provides customer support via Contact form
Supported Platforms: Android, and iOS
Price: Plans start at $12 a month. 34% Discount on Yearly Payment.
Free Trial: 14 Days Free Trial
👍 Pros 👎 Cons
User-friendly Limited formatting
A wide range of integrations Limited support
Free document templates
Customizable workflow
14 Day Free Trial
8) Zoho WorkplaceZoho Workplace is a suite of productivity apps. This app offers tools for file management, word process, presentation, online training, and meeting.
Features:
Zoho Workplace allows you to take your office suite wherever you go.
The tool has a clutter-free design that helps you to highlight your stories.
It offers 20+ themes and more than 100 fonts.
Helps you to connect effortlessly with colleagues using the business communication tools
Choose a pre-defined layout to insert a chart from the template.
Zoho Workplace founded in 2009
Offers AES-256, and SSL/TLS encryption
Export your reports in CSV, Excel, PDF, HTML, XLS and Image
Visualize your project using various views like List, Table, Task, Calendar, Timeline, Grid and Matrix
Free plan offers 1 User
Provides instant notification via Email, and Desktop
Offers drag & drop, custom reports, centralized workspace, charts, and time tracking
Seamlessly integrates with Jira, Basecamp, Dropbox, Box, Gitlab, Gitea, Github, Slack and Zapier
Offers pre-built templates for Email, Record, Restaurants, Health, Business, Events, Photography, Sports, Travel and Food
Provides project management status like Inprogress, and completed
Offers Communicate effectively, Team productivity, Seamless remote work, Team Collaboration, Task and Knowledge management, and more
It provides customer support via Email, Chat, and Contact form
Supported Platforms: Android, and iOS
Price: Plans start at $1.58 a month. 10% Discount on Yearly Payment.
Free Trial: 15 Days Free Trial
👍 Pros 👎 Cons
Lots of features Limited customer support
Reasonably priced Integrating can be complicated
Privacy
Easy to navigate user interface
9) Samepage
Samepage is all in one alternatives to sharepoint tool that combines chat, video conferencing, task management, file sharing, real-time document collaboration, and screen sharing in a collaborative workspace.
Features:
You can create your organization by sign up easily, quickly, and free.
Create teams to organize people, projects, files, events, etc.
It allows you to send the invitation to coworkers quickly.
You can work with built-in applications like tasks, file sharing, real-time page co-editing, and text & video chat.
Samepage founded in 2023
Offers AES-256 encryption
Export your reports in XML, CSV, Html and Excel
Offers Security and Reliability
Free plan offers 1 User
Provides instant notification via Email, and Desktop
Offers drag & drop, and centralized workspace
Seamlessly integrates with Box, Dropbox, Google Drive, OneDrive and Egnyte
Offers pre-built templates for Project
It provides customer support via Phone and Email
Supported Platforms: Android, and iOS
Price: Plans start at $7.50 a month.
Free Trial: 30 Days Free Trial
👍 Pros 👎 Cons
Better project management UI needs improvement
File transfer Few templates
Highly flexible
Easy setup and onboarding
10) Jostle
Jostle is a cloud-based intranet solution which improves employee engagement as well as internal communications. It boosts communication and gets your work done across locations.
Features:
This tool helps you to find and share valuable information.
Helps you to bring company’s value, purpose, and character to life
Jostle allows you to connect and collaborate with your people.
Jostle founded in 2002
Offers SSL/TLS encryption
Visualize your project using various views like Calendar
Free plan offers 1 User
Provides instant notification via Email
Offers drag & drop, centralized workspace, charts, and time tracking
Seamlessly integrates with Airtable, Asana, BambooHR, Basecamp, Box, Breezy HR, Calendly, Dropbox, Jira, Slack and Salesforce
Offers pre-built templates for Project
Provides project management status like Inprogress, and completed
Offers Centralize communications, Custom branding, Engagement analytics, No setup fees and Multiple languages
It provides customer support via Phone, Email, Contact Form and Chat
Supported Platforms: Android, and iOS
Price: Request a Quote from Sales
Free Trial: 30 Days Free Trial
👍 Pros 👎 Cons
Easy to implement Strange library section
Good support
Good security
Integrate with G-Suite
11) Box
Box is an online tool that creates an environment where you can work collaboratively and manage your content and workflow.
Features:
Box provides you a platform to boost your business processes and increase the productivity of the employee.
This tool offers collaboration, automated workflow, and machine learning integrations to work efficiently.
Box has automated workflow, machine learning integrations, and collaboration on a single content platform.
Box founded in 2005
Offers AES-256 encryption
Export your reports in PDF, Excel, and CSV
Visualize your project using various views like List, Table, Task, Grid and Timeline
Free plan offers 1 User
Provides instant notification via Email, and Desktop
Offers drag & drop, centralized workspace, charts, and time tracking
Seamlessly integrates with Okta, Broadcom, Salesforce, Slack, Aitable, Asana, Splunk, and Zapier
Offers pre-built templates for metadata
Provides project management status like Inprogress, and completed
Offers Unlimited e-signatures, Accelerate workflows, Collaboration and Security
It provides customer support via Chat, and Contact form
Supported Platforms: Android, and iOS
Price: Plans start at $6.74 a month. 25% Discount on Yearly Payment.
Free Trial: 14 Days Free Trial
👍 Pros 👎 Cons
User-friendly interface Poor support
Strong security measures Low file-size limit
Easy to set up
Support for offline syncing
Unlimited e-signatures
12) Alfresco
Alfresco is an open-source application which offers a good way for people to work by making sure that they get the right information when they need it.
Features:
Alfresco provides the latest JavaScript application development framework platform to build an engaging web application.
You can extend and integrate many applications.
It provides open APIs or open standards to achieve business agility.
The tool offers flexible deployment that you can choose on Amazon Web Services (AWS).
It offers content services with fully featured ECM.
Alfresco search and insight Engine gives you integrated analytics solution that helps clients to make a better decision.
Offers AES-256 encryption
Export your reports in PDF, Excel, and CSV
Visualize your project using various views like List, Table, Task, Calendar and Timeline
Free plan offers 1 User
Provides instant notification via Email, and Desktop
Offers drag & drop, custom reports, centralized workspace, and charts
Seamlessly integrates with Salesforce, Outlook, SAP, Autocad, Box and Google Drive
Offers pre-built templates for Project
Provides project management status like Inprogress, and completed
Offers Multi-lingual support, Highlighting, Indexing, Fingerprinting, Enterprise Collaboration and Case Management
It provides customer support via Phone, Contact Form and Chat
Supported Platforms: Android, and iOS
Price: Request a Quote from Sales
Free Trial: 30 Days Free Trial
👍 Pros 👎 Cons
Smoother workflow User interface is not intituve
Easy customization Only web interface
Vibrant community support
Collaborative web content
FAQsSharepoint is widely used for creating websites. Microsoft Sharepoint is used for file sharing, organize, and access the information from any device. Microsoft Sharepoint gives the modern search experience, Libraries, Lists, etc.
Following are some of the best alternatives to Microsoft SharePoint:
Smartsheet
Revver
Google Workspace
Confluence
Bit.AI
Samepage
You should consider the following factors before selecting a sharepoint competitors
License Cost if applicable
Quality of Customer support
The cost involved in training employees on the tool
Reviews of the company
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