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Excel Print (Table of Contents)
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Introduction to Print in ExcelHow to Set Printing Properties in Excel? Print Command (Keyboard shortcut):
You can download this Print Excel Template here – Print Excel Template
Example #1How to Print an entire workbook with N number of copies in MS Excel
Step 2: Now, the Print setting will open, then under the Setting section, select ‘Print Entire workbook’
Summary: As the user has given instructions in the print command, it will print the no of pages with an entire workbook.
Example #2How to Print selected area workbook with the page orientation in MS Excel
Step 1: Go to Excel Sheet, which a user wants to print, and select the area that needs to be printed.
Step 3: Now, the Print setting will open, then under the Setting section, select ‘Print selection
Summary: As per the instruction in the print command, it will print with the selected area only in landscape orientation.
Print SettingsMultiple Copies: If a user wants to print more than one copy, he just needs to count how many copies he wants to print in the Copies section.
Select Printer: There are multiple options to save the workbook; as per the user’s need, he can select options in the added printer, save as PDF, OneNote, XPS document writer, send FAX or add any new printer.
Print selection: This option will print only the current selection in the print command.
Print Active Sheets: This option will print only the active sheet in the workbook.
Print Entire Workbook: This option will print all the workbook pages.
For example, if the user wants to print 10 copies from a workbook, Collated prints the entire first copy and then the entire second copy.
Or if the user is selecting Uncollated, prints 10 copies of page 1, 10 copies of page 2, etc.
Orientation: A user can switch between Portrait Orientation (best when there are more rows but fewer columns on a page) and Landscape Orientation (best when there are more columns but fewer rows on a page).
Page Margins: If a user wants to adjust the page margins, he can do so by following the below steps.
Step 1 – Select one of the pre-defined margins (Normal, Wide, or Narrow) from the Margins drop-down list.
Scaling: If a user wants to fit more and more data on a single page, then he can fit the sheet on one page. To get these settings, he needs to follow the below process.
Select ‘Fit Sheet on One Page’ from the Scaling drop-down list.
Limitation of Excel Print
Excel doesn’t warn a user when your printout becomes unreadable.
It is very challenging to adjust the margins from the Preview Pane.
When a user prints a worksheet or a table without gridlines, it will be difficult to distinguish cell boundaries.
Things to Remember About Excel Print
If a user does not want to print some page, he can do from settings where he will get an option of the page and give. Ex- 2 to 10 (Here home page will not be printed)
In the Print setting, a user can ignore the print area selection as required.
If a user sets any print area in Excel, then only that area will be printed, which the user has selected, and a print area will be saved when a user saves the workbook.
Users can also shrink the printout to one page wide or one page high. He just needs to select Custom Scaling Options and manually enter a scaling percentage or fit the printout to a specific number of pages wide and tall. Be careful.
Under the Header/Footer tab, a user can determine what will be in the header part and the footer of each of the printout pages.
Suppose a user doesn’t want a header or a footer. Select the first option, “none”, from the list of the predetermined options.
Recommended ArticlesThis has been a guide to Print in Excel. We have discussed how to Print the entire Excel workbook with N number of copies and print a selected area workbook with the page orientation, printing settings, properties, and practical examples. You can also go through our other suggested articles –
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